GENERAL INFORMATION ARSENA INTERNATIONAL FOLKLORE FESTIVAL 2009

About The Festival

Host by CIOFF Indonesia and government and Arsena Media Kreasi. The main objective of this festival is to promote Indonesia and international folk songs, music and dances. Secondly and ‘’ Visit Indonesia 2008-2009 ‘’ it is to promote arts related tourism activities.

Date and Venue

All international groups must arrive on One day before and after festival 2009. The venues for performance are in culture places, malls, parks, streets etc. The stages are or open stages, indoor auditoriums and in hotels.   

Arrival and Departure

All international groups must arrives and departs at Sukarno-Hatta International Airport - Jakarta

Travel Arrangement 

All groups are to make their own travel arrangement and bear the cost of air tickets, passport, visa application, travel insurance including accidents & hospitalization, excess baggage and cargo expenses.

Internal Transport and Sightseeing

1. Provided by Organizer from and to airport for arrival and departure. During the festival, transport is provided daily.

2. Sightseeing includes trips to Taman mini Indonesia Indah, Dunia Fantasi, etc.

1. Three meals per day are provided during the duration of the festival at the hostel, where the group is staying, mineral water is provided every day by the Organizer.                       

2. Accommodation is in the forms of hostel. Rooms are usually for twin, triple and quadruple sharing.

3. Food, drink, laundry, telephone, room amenities and other services taken and requested from the room must be paid by the group leader

About The Group

1. All groups must not exceed 25 members including officials, musicians and performers (more than 15 years old). The ratio of Officials / Performers is 10 / 90 percent. Those groups with more the 25 persons must notify the Organizer and where necessary be prepared to pay for their own expenses.                    

2. Official Invitation will initially issued by CIOFF Indonesia.

3. These letters together with the group’s detailed name list must be brought along during the group’s travel and stay in Indonesia and to be presented to the relevant authorities when necessary.

4. Number of invited groups : 12 country

Performance Program          

1. Invited group must be able to prepare a 6, 10, 15, 30, 45 and 60 minutes show which include folk dances, folk songs, instrumental traditional music and teaching the audiences to dance one or two of the most popular dances of the group / national identity.

2. Performances at shopping malls are both indoor and outdoor. Some venues have dance stage and some on the floor / road pavement. The same situation is applicable at the hotel venue. Basic on stage, off stage and lighting facilities are provided by the Organizers, shopping malls and hotel management

3. Performance at shopping malls is daily between 1230 to 1730 hours and other performance from 2030 to 2130 hours. Each group is encouraged to carry out their own sound check before their performance.

4. Usually there may be no programs in the morning except for visits arranged by the Organizer.                    

5. The final program will be issued a few weeks before the invited groups arrives Indonesia.

Grand Opening Ceremony 

In the past, it is held in PRJ,  international groups will take part. The program includes 2.0 km parade and 6 -7minutes dance performance at the main stage and also spot dance at location along the parade route.   

There will be a main stage where all the musical instrument and musicians will be placed. The Minister of Culture and shall officiate the opening ceremony.       

Closing Ceremony     

The closing ceremony shall be held at Taman Mini Indonesia Indah. The date will be notified later.

Only one local group and other international groups will be performing for 10 minutes each. Program for exchange of gift is included. One gift is for the State Government and four for other authorize.

Sales of Craft / Souvenir Items

Group wanting to sell craft / souvenir items, can do so at the performance sites only,

Organizer will provide area and table to selling                

Pocket Money   

5 USD per day per person

Outpatient Treatment

Should any member of the group fall ill or injure during the performance, they will be referred to the nearest clinic or hospital for treatment. The Organizer will cover the cost for such treatment and medicine. The Organizer will not cover the cost of surgery and hospitalization arising from such illness and injury.   

It is important that each invited group has their own accident and hospitalization insurance coverage purchased before they come to Indonesia.

Publicity Material and Activities

Each group must provide their group’s profile, group photos, dance photos, list of past tours and achievement and CDs. The audio and video CD of folk songs and dances are for the local radio and TV station to publicize the group and the festival.  

During the group performance, TV and Media coverage are common at this festival and no payment will be made to the group for such publicity program. 

Each group is responsible to abide and accept with the facilities and program prepared by the Organizer. These facilities and programs are subjected to changes from time to time. These changes are not peculiar only to festivals in Indonesia but also at other festivals overseas.